If you are in a TimeTap Professional Team or TimeTap Business Team account you can grant other users access to upload their TimeTap appointments to your Google Calendar.
In this page we will discuss how:
- How to grant access to another user and share your Google Appointments
- How to grant access to another user and not share your Google Appointments
If you need to refresh your memory on how to sync your Google Calendar, click here.
In the example below let's assume that we run a business and we want to give our employee access to sync his TimeTap appointments to the company's Google Calendar and vice versa. First navigate to Settings → Staff and click the "View Details" next to your name:
From the staff profile view, click on the "Calendar Sync" tab:
Inside the Calendar Sync tab you will see the email account you're currently syncing to:
To grant another user access to this Google account click the plus sign next to the Stop Sync button:
You will see a list of all staff members who are allowed to take appointments:
Select the staff who you want contributing to your Google Calendar by checking the box next to their name and click Save Updates:
Now that I've granted access to this user, I will go to this staff's profile and click the Calendar Sync tab:
Once inside this staff's Google Sync tab, I can see which Google calendar he has access to:
Now click the "Upload/Download from Another Google Calendar" button:
A new window will appear, here you will be able to modify a few things before you finalize the Google sync process:
- This is the Google account this staff member has been granted access to
- A list of all calendars created within the main Google calendar
- Check this box to allow user to upload appointments to the Google calendar you have granted access to
- The type of appointments this staff can upload to the Google calendar
- This is the title of the TimeTap appointment once it appears in Google, if you leave it blank it will display the client's name, phone number, and reason (service) or you can use tags to display different information
- These are the details of the TimeTap appointment once it appears in Google, if you leave it blank it will display the client's name, phone number, and reason (service) or you can use tags to display different information
- Check this box to allow this user to download appointments from the Google calendar you have granted access to
- Check this box to allow this user to download the appointment details from the Google calendar you have granted access to
Since we want this user to sync to the Google calendar, I will grant him permission to upload and download appointments to the Google calendar to the sub calendar "James's Appointments". Click the Save New Sync Detail button to save changes. This settings can be modified at a later:
When the button has been clicked a small message will appear:
This is the view in my Google calendar before the staff member was able to upload appointments to it. You'll notice that only my TimeTap appointments (in red boxes) have synced to the company Google Calendar:
This is the view in my Google Calendar after the staff member was able to upload appointments to it. You'll notice that the staff's appointments (in purple boxes) now appear along with mine:
When this staff member goes to his Calendar in TimeTap, he will see his appointment along with the appointments downloaded from the Google calendar:
You can choose to only grant access to users to only upload appointments to your Google calendar.
First navigate to Settings → Staff and click the "View Details" next to your name:
From the staff profile view, click on the "Calendar Sync" tab:
Inside the Calendar Sync tab you will see the email account you're currently syncing to:
To grant access to this Google account click the plus sign next to the Stop Sync button:
You will see a list of all staff members who are allowed to take appointments:
Select the staff who you want to contribute to your Google Calendar by checking the box next to their name and click Save Updates:
Now that you've granted access to this user, go to this staff's profile and click the Calendar Sync tab:
Once inside this staff's Google Sync tab, you can see which Google calendar he has access to:
Now click the "Upload/Download from Another Google Calendar" button:
A new window will appear, here you will be able to modify a few things before you finalize the Google sync process:
- This is the Google account this staff member has been granted access to
- All calendars created within the main Google calendar
- Check this box to allow user to upload appointments to the Google calendar you have granted access to
- Appointments with
- This is the title of the TimeTap appointment once it appears in Google, if you leave it blank it will display the client's name, phone number, and reason (service) or you can use tags to display different information
- These are the details of the TimeTap appointment once it appears in Google, if you leave it blank it will display the client's name, phone number, and reason (service) or you can use tags to display different information
- Check this box to allow this user to download appointments from the Google calendar you have granted access to
- Check this box to allow this user to download the appointment details from the Google calendar you have granted access to
In the example below I want this user to sync to the Google calendar, I will grant him permission to upload appointments to the Google calendar to the sub calendar "James's Appointments". Since I only want him to upload appointments I will uncheck the box next to 'Downloading from Google'. Click the Save New Sync Detail button to save changes. This settings can be modified at a later time:
When the button has been clicked a small message will appear:
This is the view in my Google calendar before the staff member was able to upload appointments to my calendar. You'll notice that only my TimeTap appointments (in red boxes) have synced to the company Google Calendar:
This is the view in my Google Calendar after the staff member was able to upload appointments to my calendar. You'll notice that the staff's appointments (in purple boxes) now appear along with mine:
Once this staff member goes to his Calendar in TimeTap he will only be able to see his appointments created in TimeTap and not the appointments created in the Google calendar he is syncing to.