Payment Settings
The Payments Settings page is where you'll configure the options around how your business wants to accept payments and manage invoices. This is also where you'll be able to set up any payment portal you might want to use for your business.
From the screenshot to the right, you'll see that there are several settings for accepting payments. Each of those settings are described in a section on this documentation page. Please click the link below to learn more about the setting you're interested in:
To edit any of these settings simply use the blue "Edit" button at the top of the page to toggle the screen into Edit mode.
You'll see on the right hand side of the Payment Settings page the Payment Portals that you can set up on your account. Click on the links below to go to our documentation page where we describe how to set up each of those payment portals.
If you still have questions after reading through our documentation on Payment Settings, please feel free to reach out to our support team to ask them!
The first option under your General Payment Settings is the currency that your business bills in. To change this from the default value of US Dollars, click the blue Edit button in the top right of your payment settings view:
Next, use the dropdown to select the currency that best supports your business. If you don't see the currency your business bills in, please email us at support@timetap.com and we would be happy to add it for you:
Once you choose the new currency type, then if that currency type has a different style prefix, you should see the default dollar symbol $ change to that prefix:
Once you've select the new value, click "Save" at the top of the screen:
Now, if you go to your client facing scheduler, you'll see the prices listed for any of your services or classes that have a price on them will be in the new currency:
Also, once the appointment gets passed to your payment processing provider (like PayPal or Authorize.net) the price that is shown will also be in your business's currency rate.
In setting up your services or classes, you will notice that there is a checkbox for whether or not the appointment type is taxable or not. This also exists if you are adding a charge to a client's profile or invoice.
If a service, class, or charge is taxable, then the tax rate that you enter in your payment settings screen is the amount of tax that will ultimately be applied. The tax is calculated once the item is on the invoice as a percentage of all taxable items that you have included on your invoice. This means you will NOT see what tax will be taken on a line item when you just add the charge to the client's profile. You will only see how much tax is ultimately taken once a line item is added to an invoice.
The tax rate is applied after any discounts are taken off of the line item. So let's say a client purchases an appointment with you that costs $100 and uses a $5 off coupon. The new cost of the appointment would be $95.00. If you have a 10% tax rate, then the total tax to be collected would end up being $9.50 (10% of $95.00) not $10.00 (10% of $100.00).
Should you have a Transaction Fee listed and you have items on your invoice that are taxable, then the transaction fee will also have the tax percentage applied to it. If you have an invoice where not items on the invoice are taxable and include a transaction fee, then the transaction fee will not get taxed.
Should you have any questions about how the tax rate gets calculated and applied, please contact our support team and we'd be happy to answer them for you.
To actually add your tax rate, please follow the steps below:
Go to Payments → Payment Settings and click the "Edit" button in the top right of the General Payment Settings section:
Find the Tax Rate field that is listed there and enter in the tax percentage that should be calculated for any charges, services, or classes you offer that are taxable:
Once you've entered in the proper tax rate to your payment settings, click the "Save" button at the top of the screen:
Now, when you create an invoice and have taxable items on that invoice, you will see the tax rate field show up in the invoice summary to include the total amount of tax to be collected on any taxable items on the invoice as well as the transaction fee (should you have a transaction fee amount added):