After setting up a repeating schedule for a class, you may need to come back at a later date and make some changes to that schedule. For instance, maybe you need to:
- Increase or decrease the max capacity of clients that can register for any given session within the repeating schedule
- Make it so the schedule repeats on more days of the week than originally selected
- Extend the end time for the repeating schedule
- Switch the schedule from one staff member's schedule to another
All of these actions can be performed by clicking on the "Edit" button to the right of your existing class schedule.
For example, let's say I have a schedule for a "Introduction to Pilates" class that is set to repeat every week on Mondays at 10:00am to 11:00am for a maximum number of 15 clients. I've found, however, that 15 clients is a bit too much for the space where I'm hosting the class sessions and I'd really prefer to cap each session at around 10. I also have been getting really great reception for this class, so instead of just having it on Mondays, I will also add in a time on Friday mornings.
To make this change, I'll just click the "Edit" button to the right of my repeating class schedule listing in the "Repeating Schedule" tab of my Class Profile:
This will bring up the Edit Repeating Schedule for Class window with the current configuration settings on it (notice that it is only set to repeat on Mondays and the capacity is listed as 15):
In this window, I'll change under the "Repeating Frequency" section to indicate that the class schedule should repeat on both Mondays & Fridays. Then, under the "Location, Staff, & Enrollment" section, I'll update the capacity from 15 to 10:
Once I've finished making those changes, I'll just press the "Save Class Schedule" button at the bottom of the window to commit the changes to my class schedule. I'll then see the updated schedule on my Recurring Schedule tab for the class profile:
If I go to the Schedule tab I will be able to see the individual sessions created by updating the recurring schedule. Notice that the class now takes place on Monday and Fridays at 10:00 a.m:
From here, if you want to check that your schedule was properly edited, I recommend clicking the blue "Preview Scheduler" link in the top right of the Class Profile which will direct you to your mini website. From there, you can click through your scheduler to make sure that your class updates are appearing properly.
You can also see the new sessions that were scheduled under your Appointments menu on your main account Calendar:
If you have any questions about making edits to your existing class schedule, please contact our support team and we'll be happy to answer them for you.
As I mentioned before I recommend that you read our documentation on how to use the calendar filters to better display your class sessions.